We are seeking a highly organized and detail-oriented Recruitment Process & Smartsheet Workflow Specialist to design, implement, and optimize an automated end-to-end hiring workflow, who speaks Spanish and English. The specialist will lead the development of structured approval processes, role-based responsibilities, time tracking, ensuring that our recruitment cycle becomes more efficient, transparent, and fully traceable on Smartsheet, and link this process with other available in the databases. This role is ideal for someone with strong experience in workflow automation, HR process optimization, and advanced use of Smartsheet (including formulas, automation rules, reports, and dashboards). ________________________________________ 🎯 Key Responsibilities 1. Recruitment Workflow Design & Automation • Map the full hiring process, from project availability to position request to final onboarding on Smartsheet databases. • Develop a sequential and auditable workflow in Smartsheet (approvals, notifications, reminders, assignments). • Design automated approval flows involving multiple decision-makers and multiple projects. • Set up role-based responsibilities and escalation rules. • Develop dashboards to visualize information. 2. Smartsheet Development • Build or refine Smartsheet structures, including: o Multi-step approval workflows o Custom forms for job requests o Automated SLA alerts o Assignment logic based on stage and responsible o Cross-sheet formulas and reference data • Create reports and dashboards to monitor KPIs and bottlenecks. 3. Recruitment Process Optimization • Establish standardized timelines for each stage (SLA-based model). • Propose improvements in documentation, tracking, and coordination methods. 4. Documentation & Training • Prepare user manuals and training materials for staff in Spanish (preference). • Provide capacity building to project monitoring teams and HR on the use of the workflow. • Ensure version control and sustainability of the workflow over time. ________________________________________ 📊 Expected Deliverables • Fully functional Smartsheet hiring workflow (end-to-end automation). • Master hiring tracking sheet with approval logic implemented. • Custom job request form integrated with the workflow. • Dashboard with KPIs: recruitment time, stage delays, approval times, etc. • Operational manual (Spanish). • Training session(s) for staff.