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Cold Email System Setup Using Smartlead, Apollo, and HubSpot
UpworkGBNot specifiedintermediate
Email Campaign SetupEmail MarketingHubSpotCustomer Relationship ManagementLead Generation
I’m looking for an experienced freelancer to build a fully automated outbound email system for a UK-based commercial services business.
We want a simple, scalable system that requires minimal weekly input (just adding new leads).
Tools (Open to recommendation):
Apollo (lead sourcing)
Smartlead (email automation)
HubSpot CRM (pipeline)
Scope:
Set up 3–5 sending domains and multiple email inboxes
Configure SPF, DKIM, DMARC correctly for deliverability
Connect all inboxes into Smartlead and enable warm-up
Create 5 campaigns (I will provide messaging)
Set up sending limits and inbox rotation
Build Apollo lead searches based on provided criteria
Ensure clean lead upload and campaign structure
Set up simple HubSpot pipeline
Key requirement:
Strong experience with cold email deliverability and Smartlead is essential.
Goal:
A fully working outbound system that can send 500–1,000 emails per week with good inbox placement.
Please include:
Examples of similar systems you’ve built
Tools you’ve used (Smartlead, Instantly, etc.)
Your approach to deliverability
Budget:
Open to proposals based on experience.
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